Category: County Government

DSM Welcomes New Passengers

Posted by on in Chancery Clerk, County Government, Hardware/Software, Justice Court

Desoto, Madison, and Wayne Counties set sail on the SS ProntoPARAGON

ProntoCOURT

Candace McElhaney, Desoto County Justice Court Clerk, and Michelle McCann, Wayne Count Justice Court Clerk, were previously utilizing a very dated Court Solution that required multiple tedious steps to accomplish basic simple tasks. Needless to say, their ships were traveling at a snail’s pace. They were introduced to the DSM ProntoCOURT solution at a Justice Court Conference and immediately recognized the sleek design and incredible functionality of the DSM solution. DSM’s proven turn-key installation and data migration process made “Changing Ships” a breeze. Candace and Michelle are currently enjoying the cool breeze and smooth ride on Data Systems Management’s SS ProntoPARAGON.

ProntoTAX

C.J. Garavelli, Madison County Tax Collector, inherited an extremely old custom software software which was being supported by a single person. The process of adding new functions, fixing problems, and “keeping the ship afloat” was daunting. DSM tossed C.J. the ProntoTAX lifebuoy and welcomed him aboard to a cruise of safety, function, and support.

ProntoLR

Jeremy Carr, Wayne County Chancery Clerk, was barley staying afloat utilizing older software to execute the LAND REDEMPTION process. He observed the DSM ProntoLR Land Redemption solution at an industry conference and decided to join the passengers cruising the “blue screen graphical” waters aboard SS ProntoPARAGON.

ProntoPRODUCTS

The ProntoPARAGON crew of Analyst and Programmers have been very busy over the past years modernizing the proven Pronto portfolio of ProntoTIME Payroll, Intelligent TimeCLOCK , Time & Attendance, ProntoTAX Tax Assessment and Collection, ProntoLR Chancery Clerk Land Redemption, ProntoREC Land Records Management, ProntoCOURT Court Management, and ProntoDMS Document Management Paperless Scanning Solutions. Our customers have coined the term “Blue Screen Graphical” to describe the ease of use and productivity improvements of the new Web Based, Cloud Based, applications. Users simply access their preferred Web Browser from any computer, anywhere, anytime, key the application URL, and immediate connection to the application is achieved. Paperless is achievable as all Pronto Solutions automatically spool reports to a searchable PDF report archive that avoids the necessity of manually printing paper reports.

DSM has the resources and expertise to turn-key migrate your organization to the Pronto Solutions. Please visit our new website, dsm.ms and access our Contact Form , eMail us at info@dsm.ms, give us a call at 601-925-6257, or simple stop by our home office, 100 Webster Circle, Suite 101, Madison, MS 39110 to find our how your people can benefit from ProntoPOWER .

DSM Heeds the Call to Webster Hall

Posted by on in County Government, Municipalities

The SS ProntoPARAGON Anchors in Madison, MS

Data Systems Management, Inc. has prospered for the past 40 years under the Stewardship of Glen Davis. Glen recently decided to retire and transferred ownership of DSM to Alan Smith, System Analyst, Programmer, and Partner. Alan’s first objective as Captain was to find a centrally located home office close to residential property, restaurants, and hotels which would provide the optimum environment for DSM employees and customers. Upon receiving the call from from Webster Hall, Alan and his crew set sail on the SS ProntoPARAGON with its precious cargo of advanced Pronto Application Software Solutions. Safe harbor was secured at Webster Hall, 100 Webster Circle, Suite 101, Madison, MS 39110. City of Madison Mayor Mary Hawkins-Butler welcomed DSM’s arrival with gratitude and enthusiasm during the Ribbon Cutting Ceremony held September 27th.

ProntoPRODUCTS Delivered

The ProntoPARAGON crew of Analyst and Programmers have been very busy over the past years modernizing the proven Pronto portfolio of ProntoTIME Payroll, Intelligent TimeCLOCK , Time & Attendance, ProntoTAX Tax Assessment and Collection, ProntoLR Chancery Clerk Land Redemption, ProntoREC Land Records Management, ProntoCOURT Court Management, and ProntoDMS Document Management Paperless Scanning Solutions. Our customers have coined the term “Blue Screen Graphical” to describe the ease of use and productivity improvements of the new Web Based, Cloud Based, applications. Users simply access their preferred Web Browser from any computer, anywhere, anytime, key the application URL, and immediate connection to the application is achieved. Paperless is achievable as all Pronto Solutions automatically spool reports to a searchable PDF report archive that avoids the necessity of manually printing paper reports.

DSM has the resources and expertise to turn-key migrate your organization to the Pronto Solutions. Please visit our new website, dsm.ms and access our Contact Form , eMail us at info@dsm.ms, give us a call at 601-925-6257, or simple stop by our home office, 100 Webster Circle, Suite 101, Madison, MS 39110 to find our how your people can benefit from ProntoPOWER .

Glen Davis still remains active with Data Systems and continues to assist in the project management, business operations, and personnel aspects of the business. Most of Glen’s time, however, will be spent enjoying the benefits of retirement scouring the streams, rivers, and woods of Mississippi and Louisiana for fish and game. If you need some tips, feel free to visit Glen’s website https://samuraiflyshop.com/.

ProntoCOURT Protocol

Posted by on in County Government

RULE 1 – Make Court Management Easy

How much is my Fine? What is my Court Date. What were the latest Judge’s Orders? Where is the signed Affidavit? ProntoCOURT‘s new Blue Screen Graphical Web Browser application provides a simple method to find and process the required case information in a matter of seconds. Cases can be found by multiple search criteria; once accessed, simple tabs are utilized to access all aspects of the case including electronically stored and scanned documents and notes. The application can be accessed anywhere, anytime; a true web browser application does not require a dedicated PC.

RULE 2 – Make It Easy To Update Case Information

ProntoCOURT‘s single interface approach to information management truly makes it easy to maintain a case. New information can be edited and updated without having to navigate and scroll thru a multitude of screens. Simply click a box, tab, arrow, or plus sign, and edit away.

RULE 3 – Make Your Court Paperless

ProntoCOURT produces documents that include barcodes that identify the case number and document type. Our scanning technology automatically reads the barcodes and electronically files the documents under the correct case. Just place a large batch of documents into the scanner, press the button, and watch the documents appear correctly filed under the documents tab for that case.

RULE 4 – Make Month End Processing a Walk in the Park

ProntoCOURT‘s advanced workflow processing and automatic deposit slip generation mitigate the tedious tasks of bank reconciliation, deposits, and month end processing. Keeping the books in order is no longer a tall order.

RULE 5 – Contact DSM

Many Counties and Cities have already streamlined their Courts with ProntoCOURT. Simply CONTACT us for a demonstration or additional information or call us at 601-925-6270.

Download ProntoCOURT Flyer

ProntoTIME Employee Payroll Portal

Posted by on in Chancery Clerk, County Government, Municipalities

THE PAYROLL CHALLENGE

Data Systems Management, Inc. is pleased to announce the latest enhancement to our ProntoTIME Payroll, TimeCLOCK, and Time & Attendance Solution.

ProntoPORTAL Employee Web Portal

A secure web server portal that gives employees the ability to view and print their pay stubs, W2, and management generated “employee news” information. Priority messages can automatically generate an eMail alerting an employee to check the portal. For example, “Vaccine shots will be available next Tuesday”. An employee no longer needs to interrupt Payroll with numerous phone calls as management now has a direct mass communication link to ALL employees.

ProntoPORTAL Employee Payroll Portal

ProntoTIME Intelligent TimeCLOCK

Intelligent TimeCLOCK eliminates manual time sheets. Time punches along with the employee’s picture is captured via a simple touch to a tablet. No more spreading of germs via trying to verify fingerprints via a complicated biometric solution. A simple picture verifies the identity of an employee.

ProntoTIME TimeCLOCK Payroll Graphic

ProntoTIME Graphical Payroll & Time & Attendance

A Single Vendor, integrated Payroll solution that morphs complexity into completeness and simplicity. Pay Day processing becomes as easy as pressing a few buttons. The tedious task of keying employee timesheets is no longer required. Reports are electronically produced and stored which essentially eliminates the need for printing. The ProntoPORTAL provides critical information to ALL employees which minimizes interrupting phone calls to the Payroll Department.


YES! ONE VENDOR, DSM, has developed and deployed the ProntoTIME Payroll solution that has EVERYTHING – TimeCLOCK, Employee Portal, Government Payroll, and Time and Attendance.

Simply CONTACT DSM ; or call us at 601-925-6270

ProntoDMS Board Minutes – SEEK and FIND

Posted by on in Chancery Clerk
ProntoDMS Board Minute Search Screenshot

SEEK & FIND INFORMATION “Instaneasily”

Instaneasily, adverb, : the ability to instantly and easily search the thousands of pages of historical board meeting notes and attached documents for a specific topic or word via Data Systems Management’s ProntoDMS Board Minute Edition. ProntoDMS automatically converts all documents into a full text searchable archive of data elements. There is no need to establish manual indexes or keywords as ALL WORDS ARE KEYWORDS. Simply upload completed minutes and supporting documentation to our secure cloud server; then its time to play “Find & Seek“

View a Brief Video of Full Text Search Inquiry

Successful Distribution of Information

REQUESTED INFORMATION FOR EVERYONE

ProntoDMS Board Minutes can be configured to allow public and/or private access. A URL link is provided that can be integrated into any website. Successful distribution of information “instaneasily” to the public is now a reality.

Download ProntoDMS Board Minutes Flyer

SEARCH CUSTOMER BOARD MINUTES

Simply select the “eyeball” Icon to view the documents.

Leflore County Installs ProntoREC

Posted by on in Chancery Clerk
ProntoREC Icons

BLAZINGLY FAST BLUE SCREEN GRAPHICAL

The process of recording Land Records utilizing their previous green screen text based Land Records Management System was taking Leflore County way too much time. Too many steps, too many screens, and antiquated, complicated search and retrieval methods persuaded Leflore to seek relief. They decided to convert to a faster, easier, modern LRMS – Land Records Management System, Data Systems Management’s ProntoREC.

ProntoREC programming utilizes the new Graphical Web Based Browser Environment. (Our customers call the new interface – Blue Screen Graphical). The new BSG Graphical interface does not require specific PC software or a Client/Server environment. Simply open your browser and access the application from any PC. Since multiple task can be accomplished with only a single screen, records can be processed quickly. Optical Character Recognition technology is utilized to capture ALL THE DATA on the actual documents. This process provides the capability to Copy/Paste index information directly from the document or to SEARCH for specific information within the actual document.

View a Brief Video of Full Text Search Inquiry

walk in the park
Walk in the Park

TURN KEY DATA & DOCUMENT CONVERSATION

Migrating from an older Legacy system to Data Systems Management’s new ProntoREC is a Walk in the Park. DSM transfers your existing data and images seamlessly into ProntoREC. We provide a few days of on-site training, establish a GO LIVE date, and your new Document Recording day begins with the Cool Blue Breeze of Blazingly Fast Blue Screen Graphical ProntoREC.

Download ProntoREC Flyer

ProntoSIG Homestead Exemption SIGnature

Posted by on in Tax Assessor/Collector

ELECTRONICALLY CAPTURE and PRINT APPLICANT Homestead Exemption SIGnature

Applying for a Homestead Exemption has just become much easier with Data Systems Management’s ProntoSIG application. The current process requires the Applicant and the Deputy Clerk to sign up to four copies of the document. With ProntoSIG, the Deputy Clerk’s electronic signature is captured ONE TIME and stored with their user profile. Deputy Clerk’s no longer have to REPEATABLY sign document after document after multiple copies of the same document.

An Applicant need only sign the new signature pad ONE TIME, and their electronic signature is also captured, stored, and automatically printed on all homestead exemption copies. As a bonus, the signed document is stored and can be reprinted an any time.

Simply CONTACT DSM ; we can have the solution installed in ONE DAY.